DESCRIPTION

This position performs work on assignments not limited to ordering, receiving, storing, and issuing materials, supplies, and equipment as well as maintaining electronic records of supply transactions for the Department of Education Division of Property and Procurement. Supervision is received from the Director of Property and Procurement. Incumbent must verify electronically or manually that supplies received are listed on requisitions and invoices and ensure that supplies and equipment are stored in a computer database or other designated area. This employee is responsible for the entire layout of the warehouse and all items therein. Work is reviewed for efficiency and effectiveness by the supervisor.

DUTIES AND RESPOSNIBILITES (NOT ALL INCLUSIVE)

• Responsible for acquisition, distribution and storage of all office and school supplies;
• Responsible for organization of all stored supplies and their distribution on a needs basis;
• Responsible for compiling and maintaining an electronic or manual inventory of all supplies pickups and drop off;
• Assumes responsibility for organizing , updating and maintaining inventories and records of all office and school supplies in the warehouse;
• Plans layouts of warehouse and other storage areas considering turnover, size, weight and related factors;
• Advises employees on methods and use of equipment in handling and storing problems;
• Studies, records and recommends remedial action for reported non-usable, slow-moving excess stock;
• Schedules the pickup of materials with other schools, activity centers and other locations;
• Schedules work for special and periodic inventories;
• Traces history of items to determine reasons for discrepancies between inventory and stock-control records;
• Ensures and facilitates the appropriate actions for any inconsistency between purchase orders and shipments received or due action requests in regards to damaged items or shortages;
• Ensure that reporting and internal control systems are functioning and all relevant records are properly maintained;
• Ability to supervise warehouse staff (i.e. laborers and drivers)
• Performs other related work or duties as required.

KNOWLEDGE, SKILL AND ABILITIES

• Knowledge of warehousing and storage requirements involved in stocking a variety of materials, accurately counting items/supplies, picking up orders, packing required items/supplies  and delivery process;
• Knowledge of warehouse supplies receiving and storage;
• Knowledge of record keeping practices and methods;
• Knowledge of federal safety guidelines;